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Invoicing Software: Send Professional Invoices in Seconds Invoice2go, a Bill com company

For many businesses, there just aren’t enough hours in the day, and that can lead to payment delays. An invoice is a bill sent to a customer after they receive a product or service. If a customer purchases something without paying immediately, you will send an invoice to collect payment.

How do you politely ask someone to pay their bills?

Good Morning, my name is Maria from [company name] calling in regards to an overdue invoice you have with us. The payment was due in [payment due date] and I wanted to follow up with you to see if we could settle this balance. Please give me a call back at [company phone number]. I look forward to speaking with you.

By automating your invoice email process, you can also ensure that they all meet the same standard, and always include relevant information. You don’t need to worry about accidentally leaving out vital details, such as a unique number
for the invoice, or payment instructions. A good invoice template should allow you to break down each product or service into an item, and then outline how much you charge for each item.

How does an electronic invoice differ from a paper-based invoice?

Keep track of your time on the job and easily add billable hours to invoices. If your client has not missed the due date of an invoice, you may need to contact them again to follow up on the payment. It can feel awkward to contact a client repeatedly over the same issue, but you need to get paid for the work you have performed for them. If you have worked on a larger or more complex project for a client, it might be appropriate for you to include a cover letter with your invoices.

  • If you send the invoice as an attachment, your client can also easily print it out and save it for their records.
  • This way you can make sure that your client knows exactly why you are contacting them, and that it’s time for them to pay you for your services.
  • A professional invoice template will also make your email look more polished and professional.
  • You can add them to the bottom of the email, attach them, or send a link to your website.

Sending professional invoices out on time means you get paid faster. The invoice is now overdue, so it’s worth firming up your tone a little. However, you should still be polite and provide details about the invoice, including the invoice number and the due date, to help the customer find the invoice and make the payment. So, when do you send an invoice to a customer with whom you’ve been working? Choosing when to send an invoice comes down to the type of service you offer, your relationship with the customer and the financial demands on your business. The invoice should outline the details of the transaction, including the goods or services delivered, the amount owed, and how and when the payment should be made.


It’s easier to calculate the tax on each item instead of splitting it by the tax groups the billable items fall into. Divide your total amount owed by any taxes, fees, or discounts you’ve applied to the job. The number should be bolded or highlighted to stand out from the rest. As a business owner, one of the last things you need to worry about when making customer bills is forgetting or putting the wrong number on them.

Sending An Invoice

You’ll want to be polite and professional, but never let yourself be pushed around. The above examples should provide enough ammunition to develop your own, but we’ve stripped out all context and creativity for this tried and tested invoice template. After adding up the total and sales tax (if applicable), list out the total amount the customer owes you.


Wise Business makes it possible to have 10 local account details, such as a UK account number and sort code – even as a US resident. An invoice confirms the details of goods and services supplied to a customer and establishes an obligation to pay. Allow customers to pay invoices in installments with Afterpay. You get paid in full immediately, while they pay four interest-free installments over six weeks.

Sending An Invoice

You can ask your customer’s accounts payable department what they like to see as the email subject. Put all the relevant details on the invoice, including details of the buyer and seller, the products and services, prices and taxes (if applicable), and payment terms. (Send interim invoices if necessary.) You want money to come in before you have to pay your bills.


In some cases, you can also include a direct payment link for customers to make payment with minimal effort. For example, if you use QuickBooks, then you can add your Wise Business account details directly to your invoice. It is best to prepare invoices using a professional invoice template.

PayPal Send Invoice: A Comprehensive Guide – Nigeria News June … – NNN NEWS NIGERIA

PayPal Send Invoice: A Comprehensive Guide – Nigeria News June ….

Posted: Tue, 13 Jun 2023 01:54:29 GMT [source]

When you’re unsure where to start, it is recommended to try InvoiceOwl. It is invoicing software that offers simple and easy-to-use invoice creation software that enables you to generate professional invoices to send to clients and get paid immediately. Typically, you will want to create your own custom invoice template, which you can use to easily create invoices in the future.

Sometimes invoices are missed or sent to the wrong person by mistake. Some customers also consistently pay invoices late, which is an increasingly common problem for many businesses. If you haven’t received payment within a few days of the due date, reach out to your client and ask if they need any help with the invoice. If you don’t receive a response, consider sending a follow-up email or giving them a call.

How do I send a simple invoice?

  1. Make your invoice look professional. The first step is to put your invoice together.
  2. Clearly mark your invoice.
  3. Add company name and information.
  4. Write a description of the goods or services you're charging for.
  5. Don't forget the dates.
  6. Add up the money owed.
  7. Mention payment terms.

My records show that the payment for invoice [invoice number], due on [date], has not yet been made. Could you please check this at your end and let me know when the invoice will be paid. If you’ve lost the invoice, please let me know and I’ll happily send you another copy. Many companies schedule invoice payments on the due date, so there’s a good chance the payment will be made on time – but it never hurts to provide a polite reminder.

Numbers, invoice issue date, and due date are the three most important numbers on an online invoice. When your customers have questions or concerns, they can easily reach out to you when they need assistance. You are able to input basic information and download or email the invoice. Schedule appointments and bill your time by adding your appointment to an invoice. Join thousands of business-savvy entrepreneurs on our mailing list—and also receive a gift from us. By using software to automate your invoicing, you can limit the amount of energy you need to spend on admin work and creating documents and focus instead on actual work.

  • Allowing payment in local currency is an excellent way to make payment easier and faster.
  • It might be worth trying a different delivery method (e.g., mail vs email) in case your original invoice did not get received.
  • Sending invoices to customers is one of the most important jobs for any business.
  • An invoice is a bill sent to a customer after they receive a product or service.

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